8 Employee Privileges and Services

In this chapter:

8.1 Faculty, Staff and All-Employee Lunches

An opportunity to visit with colleagues, hear announcements, and meet new employees is available on a regular basis throughout the school year. Lunch for faculty and administrators is held periodically on designated days at noon, and support staff attend a support staff lunch on designated days at noon. In addition, combined lunches to include both groups are held on occasion. Lunches are subsidized by the university to reduce the employee cost.

8.2 Health and Human Performance Facilities and Services

The Hadlock Student Center is available for use by employees, spouses, and dependent children. The center offers programs and services, including a fitness center, climbing wall, rental center, group fitness and intramurals. See the Hadlock Student Center program and services webpage for more details. 

Hadlock Student Center - Membership and Access


The Hadlock Student Center (HSC) is open to all current full-time and part-time (taking five or more credits) George Fox undergraduate students. Graduate students taking five or more credits are also eligible to access the HSC.


All university employees have access to the HSC using their ID card during posted hours of operation. Adjunct faculty and temporary staff will have access while they are actively employed, although this group is not eligible for spouse or dependent benefits. Emeritus employees have the same access as full-time George Fox employees.

Family and Dependents of Employees

Full-time university employees can obtain a George Fox University ID card for a spouse or dependent aged 18 to 26 by emailing the IT Service Desk at  servicedesk@georgefox.edu email address . There is a nominal fee for an ID card for employee dependents. Spouses and dependents are not allowed to use the employee’s ID card for entrance. A dependent is defined as a member of the household who is claimed as a dependent on the employee’s tax return. Dependents aged 14 to 17 can use the HSC while directly supervised by a parent/guardian.

Family Days

Several times a semester the HSC will host Family Days. Family Days are an opportunity for George Fox employees to use the climbing wall and courts with their immediate family members. Children under 14 are allowed in all areas of the HSC except the cardio/weight area. Family members aged 14 to 17 can use the cardio/weight equipment while directly supervised by a parent/guardian. Please bring your George Fox ID card.


Several times a semester the HSC will host Family Days. Family Days are an opportunity for George Fox employees to use the climbing wall and courts with their immediate family members. Children under 14 are allowed in all areas of the HSC except the cardio/weight area. Family members aged 14 to 17 can use the cardio/weight equipment while directly supervised by a parent/guardian. Please bring your George Fox ID card.

Prospective Students

Prospective students can utilize the Hadlock Student Center if they have a Future Bruin VIP Pass (or nametag for Bruin Preview events) from the admissions office. The student must have a completed consent form on file with the admissions office, which is managed via their online student visitation process. Prospective students may take part in most activities offered in the HSC.


Daily guest passes can be purchased for $7 by anyone 18 or older. The guest must be accompanied by a student or employee possessing a valid George Fox ID card and be present with their guest while in the facility. Guests are limited to four visits per month. The HSC will occasionally allow access to the facilities for visiting individuals and limited-duration employees or volunteers who do not qualify for a George Fox ID card. Contact the director of campus recreation to discuss the specifics of your situation.


If you have a question about your individual status, please call the HSC front desk at 503-554-3333.

Fitness center use for employees and their dependents is allowed within the following requirements:

  • The university employee must accompany dependent children ages 14-17.
  • Users must wear proper attire and abide by the code of conduct standards.
  • Users must carry a towel provided by the fitness center to wipe down weight machines after each use.
  • Users must put away all weights or other equipment used.
  • All patrons are required to sign a waiver of liability prior to using the recreation facilities.
  • Users must follow any other directions given by the fitness center supervisor on duty.
  • Personal music devices may be used only with earphones.
  • Failure to abide by these policies may result in loss of fitness center privileges.

Please see the Hadlock Student Center policies webpage for more detailed information.  

Other Employee Services

Other services available through the Department of Health and Human Performance are body fat testing with electronic impedance equipment and assistance with exercise prescription.

8.3 University Libraries

The George Fox University Libraries facilities and services are available to all employees. Employees can check out library materials from both the Murdock Library (Newberg campus) and the Portland Center library using their employee ID card and can request items online via the library's discovery system,  Primo. Through Primo and over 150 licensed databases, employees have access to thousands of full text of journal articles, streaming video content, and more. The library's digital collections also include 350,000+ ebooks and an open access repository of archival materials and university scholarship, the  Digital Commons.

George Fox University is a member of the Orbis Cascade Alliance, a nonprofit consortium of 39 colleges and universities in Oregon, Washington, and Idaho. Employees can request and access physical materials via the consortial borrowing program called Summit. Summit books can be requested via Primo and will be delivered to the patron's choice pick up location, either the Portland Center or Newberg campus. In addition, by presenting a valid George Fox University ID card, employees may check materials out directly from any Alliance Library.

Library materials not available in the George Fox collection or through Summit may be requested by submitting an online Interlibrary Loan request form. Additional information on library resources and services can be found at  library.georgefox.edu.

8.4 Prayer Chapel

The Prayer Chapel is available for employee use and can be accessed using an ID card.

8.5 Chapel Attendance

Support staff and administrators generally are not expected to attend chapel programs except when required as part of their normal duties. Offices will be closed, however, at the discretion of the President’s Executive Leadership Team for special services such as honors convocation when attendance is required. In addition, support staff and administrators may attend two chapels per semester with supervisor approval.

8.6 Mail Services

The university Mail Services provides outgoing mail and package service, stamp purchases, packing and shipping supplies purchases (including envelopes, tape, packing “peanuts,” and labels), fax service, and reference information for postal requirements and ZIP code information.

8.7 Discounts at University Stores

Employees and immediate family members receive 10 percent off all GFU imprinted merchandise, art supplies, greeting cards, gifts and school supplies as well as a 20% discount off trade books.

8.8 Admission to Athletic Events

Per current athletics tickets policies, by showing their George Fox employee ID cards, employees may obtain a complimentary ticket to most regular-season home athletic events.  Spouses and dependent children may also recieve complimentary tickets depending on the event. Please visit georgefox.edu/tix for current information. 

8.9 Drama/Music Productions

Each employee is provided a free ticket for some drama and musical productions. 

8.10 IDEA Center

The IDEA Center office houses resources including books, reference materials, and internal sites related to career development (i.e. career calling and planning, occupational research, internships, employment and job search, graduate school, and labor market information). These resources, consultations and networking contacts are available to George Fox employees. Employees can go to careers.georgefox.edu for more information.

8.11 Declining-Balance Meal Card

Employees may purchase “Bruin Bucks” at the Bon Appetit office and put them on their George Fox ID card to be used like a debit card at the Bruin Den, Villa Café, and Klages Dining Hall. The cost of each meal is deducted from the balance remaining on the card. Ten percent will be added to any card purchase of $50 or more.