Vehicle Reservations
Need to reserve a university vehicle? We have several choices for you:
- Twelve-passenger vans are available by reservation for George Fox University employees and students who plan to use them for a school function. Drivers must be current members of the George Fox community and have at least five years of driving experience with a valid driver's license.
- Fourteen-passenger shuttle buses are available by reservation for George Fox University employees who plan to use them for a school function. Drivers must be current members of the George Fox community and have at least five years of driving experience with a valid driver's license. Additional testing is required to become an approved driver for a shuttle bus.
- Six-passenger electric carts are available by reservation for George Fox University employees and students who plan to use them for a school function on the Newberg campus. (Carts cannot be driven off the Newberg campus.) Drivers must be current members of the George Fox community and have at least three years of driving experience with a valid driver's license. Additional testing is required to become an approved driver for an electric cart.
- Four-passenger electric carts are available by reservation for George Fox University employees and students who plan to use them for a school function on the Newberg campus. (Carts cannot be driven off the Newberg campus.) Drivers must be current members of the George Fox community and have at least three years of driving experience with a valid driver's license. Additional testing is required to become an approved driver for an electric cart.
All drivers of university vehicles must maintain a current approval status on the University Approved Drivers List.
Learn more about the certification process on the Driver Certification page, and visit the University Vehicle Policy and Procedures document for details on eligibility, safe driving practice, accident reporting, and more.
Gas cards can be obtained from plant services for additional fuel needed on your trip. Plant services does not cover other trip expenses, such as tolls and parking fees.
Each driver must pick up the key and travel packet for their confirmed vehicle reservation during plant services open office hours. Further details are listed in the "Pick-up Process" section below.
Approved Drivers
The number of approved drivers must match the number of vehicles requested. Reservations will not be created for requests that do not contain approved drivers, and requests for multiple vehicles will be downgraded to the number of approved driver names submitted.
Vehicles are reserved on a first-come, first-served basis. Incomplete reservation forms will not hold reservations in front of correctly filled-in reservation forms.
Pick-up Process
Each driver will need to stop by the plant services office with their driver's license in hand to pick up the vehicle key and reservation packet prior to their trip.
- University van and shuttle bus reservation packets can be picked up a few days in advance, but the vehicle can only be driven on the reserve date(s) listed in the reservation packet.
- Electric cart reservation packets must be picked up on the day of the reservation, or on the Friday prior to the reservation if the cart will be driven during the weekend.
Keys and reservation packets can be picked up from the plant services office:
- September through April: Monday through Friday, 8 a.m. to 4:30 p.m. (The first day of the fall semester through the last day of the spring semester)
- May through August: Monday through Friday, 7 a.m. to 3:30 p.m. (Summer schedule)
Please note that all vehicle reservations are processed during plant services office hours. If the request is posted after hours, it will not be processed until the next business day. Drivers will not be handed vehicle keys without a confirmed reservation.