Independent Contractors
Policy
Most services performed for the university must be classified in accordance with federal and state regulations. The Office of People and Culture has a process for evaluating and classifying work, and each department must submit a request through BruinBuy for work to be evaluated and classified prior to work being authorized or commencing.
Once the office of People and Culture have completed the process for evaluating and classifying work they will clear the work to be completed on an independent contractor status or assist with the hiring process should the work be considered employment.
For contract work, you will be contacted by the procurement department for the appropriate documentation required based upon the work being performed.
Process
The procurement of services requires an evaluation of whether an individual should be classified as an employee or an independent contractor. This evaluation and classification must be performed before engaging the contractor to perform services so that the university can comply with tax withholding and reporting responsibilities, and so payment to the individual will not be delayed.
The evaluation must be based upon federal and state standards and approved in advance by the Office of People & Culture.
Note on Vendors: Vendors using an EIN are evaluated and processed by Procurement through Bruin Buy.
The primary differences in these two business relationships are outlined in the Employee or Independent Contractor Reference Guide.
Procedures
Pre-Approved Contractor Services
Several services have been identified and classified as contract work, including the following: Pre-Approved Activities:
- Guest speaker/guest lecturer/guest athletic coach (camps)
- Judge
- Editor
- Writer
- Performer
- Model/actor
- Translator
- Spiritual Advisor / Spiritual Director
- Dissertation Reader
- Wellness Preceptor
- Teacher Performance Assessment (TPA) Scorer
- Professional Musician - Applied Music Lessons
If a contractor or engagement is not approved as an independent contractor, the university may hire them as a temporary employee through the regular hiring process. For more information on this, please contact peopleandculture@georgefox.edu.