Faculty/Staff Event Planners

The Conference and Event Office can assist you by scheduling appropriate locations for events, discussing program flow and room configurations, providing logistical information about parking, catering and audio-visual support, and providing an estimate of event costs or giving budget advice.

Meeting, Event or Conference?

In order to make the planning process easier, the Conference and Event Office has come up with terms to help differentiate between the four most common types of programs requested. They are:

  • Meeting: a small gathering that usually does not require a great deal of set up, support, or arrangements
  • Summer Conference: any meeting or event that will involve overnight housing with guests staying in George Fox University accommodations (May-July only)
  • Day Conference: single or multi-day event that involves multiple spaces/resources and collaboration to accomplish
  • Event: any gathering that is not a meeting or a conference

Reservation Process

Requests for meeting space may be done either by email to events@georgefox.edu or by telephone at (503) 554-2027. For events or conferences that will involve overnight accommodations or take place during the summer months (even if it's only in a lab), please submit an Event Inquiry Form. This may be done online with our comprehensive online version.

Student Clubs and Organizations should use the online form specifically designed for student programs, as some of the policies and procedures are different.

Once the necessary information is received, our Scheduling Specialist will review your request, and tentatively reserve facilities for the proposed program. It will then be determined if the nature of the event requires that a contract be set up with the Director of Conferences and Events, Lisa Leslie. The Scheduling Specialist will then send a confirmation to you, along with further information on the planning process.

The information submitted to the Conference and Event Office is used to determine the following:

  • What facility or facilities would work best for the event or conference, and whether these are available for the date(s) requested;
  • Arrangements in the event of conflicting programming or university scheduling (e.g. if the date requested coincides with a large university-wide event, or is during a university holiday)
  • Whether or not the program needs an Event Coordinator assigned to work on it
  • Whether there will be any food service needed
  • Whether there will be any technical equipment support needed
  • Whether there will be any parking needs for the program, and what solutions are available for the day and time the conference or event will take place

Complex events may require assignment of an Event Coordinator to review planning and arrangements, and assist you with further questions and plans you have for your program. Regardless of the complexity or simplicity of your program, the Conference and Event Office is here to answer questions and provide support to you during each step of your planning process.

Faculty/Staff Event Inquiry Form