Faculty Research Grants and Leaves


Faculty research grants and leaves:

New faculty and new research areas are encouraged in the proposal review process.


Research Grants

  1. The research grant is for research outside the contract year. It will normally include a stipend of $3,000.
  2. The research grant may include a designated amount above the stipend for the relevant and appropriate expenses, payable on presentation of receipts. Appropriate research expenses are typically items related to research needs, equipment, etc. Travel is to be requested through the academic affairs office.
  3. Faculty on 11- or 12-month contracts are ineligible for research stipends. They may apply for research leaves and for reimbursement of appropriate expenses.
  4. Recipients will need to complete their projects or negotiate an acceptable resolution with the Faculty Development Committee in order to be eligible for subsequent grants or leaves.
  5. Faculty approved for sabbaticals may submit proposals for appropriate research expenses, but awards will not include a stipend.

Research Leaves

  1. The research leave is a one-semester teaching load reduction of up to three (3) hours. Due to limited funding requests for six hours will be considered only in rare instances.
  2. The research leave may include a designated amount for relevant and appropriate expenses, payable on presentation of receipts.
  3. A faculty member with an overload contract may not receive a research leave in the same academic year as the overload. Faculty on nine-month contracts who have taught an overload during the school year may apply for research grants.
  4. Applicants for leaves are responsible for documenting their dean’s awareness of the effect of load and support. This must occur prior to the submission deadline.

Selection Committee

The Faculty Development Committee (FDC) will review the proposals and select those to receive grants or leaves. Members of the committee who have submitted proposals may not participate in the review and selection process.

Criteria for Eligibility

  1. The proposal is for research appropriate to the applicant’s field.
  2. The applicant must be a returning full-time faculty member.
  3. The committee will give priority to proposals not already supported by grants that include a stipend, load credit or other leaves.
  4. The committee will give priority to new proposals and to proposals from new faculty. Resubmission of similar or identical proposals without indicating how the proposal builds on work from previous years will not be considered.
  5. The committee will give priority to peer-reviewed scholarship.
  6. The committee will not consider an additional proposal until the applicant has completed previously funded projects and submitted a report to the FDC by Oct. 15 of the year following the grant, or negotiated an acceptable resolution with the FDC.
  7. The committee will not consider proposals related to the completion of a graduate degree.

Requirements for the Proposal

Body (three pages recommended)

  1. Name of faculty member
  2. Title of proposal. This refers to the content and purpose of the research.
  3. Type of proposal. Designate as a “Proposal for a Grant” or as a “Proposal for Leave.” If proposing a leave, designate how many hours of load requested.
  4. A 100-word abstract communicating the purpose and significance of the research
  5. Literature review
  6. Description of methodology
  7. Specific audience for finished product that includes possible journals to which it can be submitted and the acceptance rate of the journals


  1. Estimate of projected expenses beyond stipend
  2. Project schedule, including anticipated date of completion
  3. For research leaves, include a statement of awareness of effect on load and support from the dean of the appropriate school (copies of emails are appropriate)
  4. Up-to-date curriculum vitae, including research grants or leaves received at George Fox or elsewhere
  5. Relevant section from current Faculty Growth Plan
  6. State the number of hours of research leave (if any) you will receive in the next academic year (not including possible research leave from the FDC)
  7. Any additional supporting materials

Accountability, Timeline for Reporting and Submitting Approved Expenses

Research grant or leave recipients will report to the Faculty Development Committee on the progress of their projects toward completion by Oct. 15 of the year following the award. They will submit evidence of completing their projects by providing the Faculty Development Committee with documentation of any presentation, publication, or performance resulting from the underwritten research. Additionally, recipients may be asked to share their projects with the faculty through an appropriate public venue.

As possible, request any reimbursement for research grant expenses by June 30. All reimbursement for grant expenses must be requested by Oct. 15. Similarly, for fall leaves, request any reimbursement by Dec. 1, with a final date of Feb. 1; for spring leaves, request reimbursement by April 1, with a final date of June 15.

Recipients will be expected to acknowledge George Fox support in all publications resulting from the grant or leave. The acknowledgement statement should read, “This project was supported in part by the George Fox University Grant GFUYYYYG##“ or for leaves with “George Fox University Grant GFUYYYYL##.”

Submission Instructions, Dates and Deadlines

  1. Call for proposals will be sent out electronically in October.
  2. Please email proposals and associated files (ideally as one zipped attachment) to the Academic Affairs Office (LFair@georgefox.edu).
  3. Proposals must be received in the Office of Academic Affairs by 5 p.m. PST on Nov. 15, 2022. Late or incomplete proposals will not be considered.
  4. You will receive a confirmation email that your proposal has been received. If you have not received your confirmation email within a week, please contact the FDC chair.
  5. Recipients will be announced by early January.

Call for Proposals

Research Grants and Leaves

We are no longer accepting requests for expenses beyond the grant or leave. Some faculty may apply knowing that they would spend their grant on expenses on travel, and others may not (the committee does not require submission of receipts).

Faculty whose contracts are less than 50% devoted to teaching, those on sabbatical, and those already teaching overload in the same year as a leave request (for load release) are not eligible. Among those who submit excellent proposals, we will prioritize recipients in these situations:

The Grant and Leave Proposal

Please submit a document that clearly (with labels) addresses the following questions (be sure to observe the word count).