Students and educators traveling through one of George Fox’s international travel opportunities are required to register with the George Fox Center for Study Abroad and complete all forms, protocols and procedures, abide by all policies, and comply with all deadlines outlined in the International Travel Policies and Procedures Manual. Failure to do so may result in the group or student’s suspension from travel through the university, including withholding of funding and institutional support.


Students (and faculty) are expected to abide by all George Fox standards on trips. Faculty have the authority to send students home early, but this option should be used only in extreme circumstances. Visit the Emergency Information & Protocols page for the procedure to send a student home. 

Emergency Card

All students on the trip are required to carry an Emergency Card as a precaution.

Student Per Diem Meal Allowance

Use this required Per-diem Meal Allowance Form for any money that you distribute to students for meals. 

Cancellation of Trips

Trips should be canceled if there is undue concern about the safety of students due to political, or other serious safety issues. Trips may also be canceled due to low student numbers.

Operation of Motor Vehicles

Operation of motor vehicles by students is strongly discouraged.

Non-University Participants

  • Groups participating in George Fox coursework or service opportunities delivered overseas are individuals whose primary objective is learning and serving, not leisure.
  • George Fox students are not to subsidize the travel costs of auxiliary personnel and/or travelers.
  • All individuals accompanying the trip are to be officially known and approved by the university, and all participants must agree to follow the guidelines and parameters of the George Fox-run international programs. Likewise, the insurance status of all travelers must be clarified before departure.
  • All travelers must fill, read and sign the appropriate liability form and complete the online International Traveler Information Form. The form will be provided to faculty leaders.
  • All group participants are to be compatible with the George Fox ethos and are willing to abide by the community covenant. Please understand that even though a family member is allowed to accompany a group, the primary responsibility of the faculty member(s) is for the students.

Categories of Travelers

It is possible for spouses and school-age children of an educator group leader to accompany the group while they are studying or serving abroad. If participating in an academic opportunity (such as cross-cultural courses), such family members are not required to take the course for audit or credit.

No subsidy for their expenses, however, should come from student tuition or fees, and the university cannot assume additional expenses in order to accommodate non-participant individuals accompanying the trip. It is important, however, for the university to be aware of the total roster of family members accompanying an official George Fox group, and to address basic liability, health, and logistical issues.

In most cases it is not advisable for younger children to accompany student groups on credit-bearing international courses or service experiences. The 24-hour demands of delivering academic coursework or leading a service group overseas leave little time or energy to tend to the needs of young children.

The concern here is that students' access to group leaders not be compromised by competing demands. Requests for special permission should be directed to the appropriate dean.

The spouse of a trip leader may also request to accompany the group. It is important that student fees or fundraising not subsidize the travel expenses of the leader’s spouse.