Grants Management

Achieving George Fox University Grant Excellence

Grant Lifecycles

The lifecycle of George Fox University grants are organized in either the Pre-Award or Post-Award cycles. Grant monitoring is completed in seven phases throughout the life of the grant to maintain strategic alignment, assist project and program success, and meet funding compliance and grant contract requirements.

Pre-Award Grant Work

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The Pre-Award cycle is defined as all grant-related activities before a funder notifies GFU of a grant award. Pre-Award grant work occurs in Phases 1-4 of the 7 distinct GFU Grant Lifecycle Phases to monitor and administer grant excellence in preparing for grant funds.

To get started, follow the process in the Pre-Award Checklist, making sure not to miss any steps:

View the Post-Award Checklist

Post-Award Grant Work

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The Post-Award cycle is defined as all grant-related activities after GFU has received the official signed grant award contract. Post-Award grant work occurs in Phases 5-7 of the 7 distinct GFU Grant Lifecycle Phases to help monitor and administer grant excellence in the use of the grant funds.

To get started, follow the process in the Post-Award Checklist, making sure not to miss any steps:

View the Pre-Award Checklist

Important forms you may need while working on the checklist can be found on the Employee Forms page, which provides resources needed to support Finance or Advancement work on grants, with links to forms for:

  • Accounts Payable
  • Accounts Receivable / Banking
  • Adjustments
  • Chart of Accounts
  • Grant Accounting

Important Post-Award Steps that Require Further Contact:

Make sure you have contacted the proper individuals to finish these steps before completing the Post-Award Checklist:

Post-Award Hand-Off Meeting

BEFORE the Post-Award Checklist is completed, the Office of Advancement, Office of Finance, and management personnel of the identified grant(s) must meet to officially move the grant into the Post-Award cycle.

Email Grants and Compliance Accountant Lael May at lmay@georgefox.edu for the completion of this step.

George Fox Grant Assignment Letters

The personnel hired by grant funding will receive a grant assignment letter to outline who is responsible for each role in the grant and the amount of time and remuneration over the grant period.

Email HR Business Partner AJ DeBacker at adebacker@georgefox.edu for the completion of this step.

Grant Glossary

The GFU Grants Glossary includes all definitions of terms used in GFU Grants Policies, Proposals, and Contract Agreements. To search for specific terms within the glossary, type Ctrl + F on Windows or Cmd + F on Mac, then type in the term you’re looking for and hit the enter key.

View the GFU Grants Glossary

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